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#Archiving email in outlook for mac 2011 how to
#Archiving email in outlook for mac 2011 update
#Archiving email in outlook for mac 2011 archive
#Archiving email in outlook for mac 2011 Pc
#Archiving email in outlook for mac 2011 series

Note: Outlook interface might be different and you will be prompted to specify After and Before dates.

When a new message arrives: Date Received | is greater than | enter any number | days old.

The Database file and its folders are located here: /Documents/Microsoft User Data/Office 2011 Identities/Main Identity/Database /Documents/Microsoft User Data/Office 2011 Identities.

#Archiving email in outlook for mac 2011 series

In Outlook 2016 for Mac, go to Tools > Rules. Outlook 2011 for MAC stores only the indices in a database file and stores the data records (individual emails) as a series of files nested within folders.

#Archiving email in outlook for mac 2011 archive

The Archive folder will be automatically created. As soon as you choose Archive, you will get a prompt The "Archive" folder for "Microsoft" does not exist > to proceed click Continue button. Outlook 2011 for OSX does not include a native mechanism for archiving email (ala Outlook on PC). To create Archive folder choose one or more messages that you would like to archive > chose Archive on the ribbon. To start using local Mac archiving, you would need to create the Archive folder. Important: Archive button is available only on Exchange 2016 If all items are in place, you may empty the Archive folder. File will be displayed in the list of folders. Navigate to File > Import > Outlook for Mac archive file > choose the file. olm file with your mailbox items saved on the computer.

After the task completed you will find the.

This will show you which folder said email is contained in when you perform a search. Note: When you run this rule for the first time, archiving may take a lot of time to complete depending on your mailbox size. The easiest method to show which folder an email is currently located is to right click on the header bar in Outlook and add the 'folder' (visible columns have a check mark to the left of it) column to the current view. OLM file is commonly used as a backup or archive file in Outlook for Mac.

On next dialog window type the name of the archive file and select the location on your computer, where the file should be stored. Outlook is a popular email client, which is available for both Windows and Mac.

On dialog window choose types of items that should be included in the archive file.

#Archiving email in outlook for mac 2011 update

However the Mac Business group is looking at supporting this with a future update but theres no confirmation or time line though.

To export the data from the Archive folder navigate to File > Export. Outlook 2011 for Mac (formerly known as Entourage) and previous versions of the Mac client do not include support for accessing the personal archive.

Apply the rule by clicking on the source folder, then Rules > Apply > Name of the rule.

Do not apply other rules to messages that meet these conditions: Enabling this option is up to you and depends on your other rules.

Do the following: Move Message | any folder on your computer.

Give the rule a name and specify the conditions using drop-down lists as follows:.

Select Exchange on the left pane menu and click on ' +' to add a new rule:.

Alternatively, go to Rules from the ribbon and select Edit rules:.

In Outlook 2011 for Mac, go to Tools > Rules.

Archive).Īfter the folder is created you would need to set up an archiving rule:

Create local archive folder: right-click (or ctrl-click) on the On My Computer heading > choose New Folder and give it a name (eg.

Unhide On My Computer folder: in Outlook 2011 > click on the Outlook menu at the top of your screen > Preferences > General > uncheck the box Hide On My Computer Folders.

#Archiving email in outlook for mac 2011 Pc

If you are using Outlook on PC read the Knowledge Base article How Does Outlook Archiving Works? for more information. Archiving is available when you enable the rule which is set up and run in your mailbox. The Archiving rule will help you move the data from the server to a folder on your computer to reduce the mailbox size.

#Archiving email in outlook for mac 2011 how to

pst file.In this article, you will find the instructions on how to archive mailbox data in Outlook 2011 and Outlook 2016 for Mac. When you want to access those old emails again, just open the. I am looking for a solution that equals that of the. pst file to a different drive to save space. I know we can archive mail to 'on my computer' folders. You can archive mail in Outlook whenever you want and move the archive. Click OK and Outlook will start archiving your mail and other items, depending on the folder you selected. You can change how old emails (or other items) have to be before they get archived and also choose or create a different. Select your archive options, such as item date.